What to Bring to a Conference (Or, what I forgot to load. Twice.)

At the time of writing, I’ve been to 2 conferences in seven days.

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Therein I’ve had actually the pleacertain of acting as both one of the hosts and one of the attendees but, in the past, I’ve likewise been privy to the speaker way of life.

While I know that spfinishing 10% of my week on a airplane is pittance compared to the moment some organization civilization need to commit, I’ve learned that there are some creature comforts that go a long means when you’re living out of a suitsituation for work. 

With that in mind, I wanted to chronicle what I remembered to pack for conferences and what I didn’t in a bid to offer you some principle of what to load for a conference, regardless of your function there:

What to carry to a conference if you’re hosting

Last month, I was component of the muzic-ivan.info team that headed to Chicback to organize Admission, our a lot of substantial occasion for organisers to-date. The conference took place over 2 days, and also I remained in the United States for four.

(To jump right to a diluted variation of this checklist that you can print or conserve, click below.)

What I brought:

Clothing:

A blazerTwo coats (One warm & one waterproof)Troindividuals (One pair comfy, the other professional)Shoes (Ditto, comfy & professional)Assorted shirtsSocks (Lucky & professional)UndergarmentsA blanket scarfWhich doubles as a, well, blanket in situation of an unfamiliar climate and/or an under-stocked airline.

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Image Source: xavieralopez by means of Giphy

Technology:

TabletPhoneLaptopOutlet converter

Cosmetics and health:

Prescription medicinesEmergency medicinesThink over-the-counter painkillers in case you acquire a headache, rather than gauze and also surgical aprons. Double the amount of call lenses a humale would typically needIt’s a guarantee that, on the day of the event once you really need them, you will certainly drop one dvery own the sink.A second pair of glassesToothpaste & brushYou’d be surprised just how difficult it is to negotiate foreign brands as soon as you’re in search of anything medicated. I have actually particularly sensitive teeth after a couple of bouts of dental surgery over the previous couple of years, so I recommfinish bringing your old faithful in situation you acquire bowled over by a niggling nerve once you need to be ultra-sociable.A hairbrushObviously void if you don’t have actually head hair.

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Travel-specific items:

Neck pillowTo at least emulate sleep, as you’ll be extremely busy in the coming days.PassportPreferably in-date so that you don’t gain refoffered enattempt to your location country.Printed copy of Visa waiver documentRelocation via “Visa documentation” as required. Local currencyI live by the mantra of “carry fifty percent the clothes you think you’ll need, and also twice the money,” as soon as travelling. If you have a firm card on your journey, you have the right to skip this action if you want, yet I discover having actually at least some cash is a reassurance.

What I wish I’d brought:

A records holder/folderUseful not only for take a trip papers, however also for maintaining track of receipts if you need to compile an cost report. My tablet chargerA boarding passOf course, I did eventually get one at the airport, yet checking in early on and also having an aisle seat for long-haul is a small blessing your distorted, jet-lagged mind (and also body) will thank you for. ExfoliatorA notebook

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Image Source: shanebeam via Giphy

What to lug to a conference if you’re an attendee

In early October, I had the pleacertain of being in the audience for Bits & Pretzels, a conference in Munich for founders and also members of start-up and also scale-up teams.

What I brought:

All items under “What I brought” in the “hosting” section plus:

Clothing:

A heavy coatA pointer that’s not physical, though not immaterial, is to constantly check the weather forecast before you go to a conference in a different country. That method, you’re not totally gambling as soon as you decide whether or not a parka is worth the room it takes up in your carry-on.

Electronics:

Local travel apps

Cosmetics and health:

Chewing gumBits & Pretzels, as well as supplying its attendees ample avenues to share start-up stories, provides out a lot of beer and pretzels (as the name would suggest). Given the majority of conferences are hubs for talking to strangers, having a minty initially impression is very preferable to the different. 

Travel-specific items:

A downloaded copy of the destination city’s Google MapsThroat lozengesJust as the old air on planes dries your skin, so too does it dry out your throat. A packet of Strepsils (or similar) goes a lengthy method in staying clear of hacking and also spluttering your way throughout the Atlantic ocean. 

What I wish I’d brought:

My Keep CupI’d say many of us autumn victim to four-coffee shakes at conferences. Similarly, a lot of of us end up cursing the venue for not giving sufficient recycling (or even general) waste bins. Remembering a reusable cup at leastern does something to proccasion that cursory pile of 200 disposed, disposable cups lying in their trash graveyard. 

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Image Source: hoppip via Giphy

A reusable water bottleFor the very same reasons as the Keep Cup.

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What to bring to a conference if you’re speaking

I’ve spoken at numerous meet-ups in my time and, though I’ve yet to present at something at the scale of the 5000-attendee-solid conference in the previous area, tbelow are a few universal lessons about preparation that I’ve learned. Beyond the truth that you should check your slides on a Windows and an Apple machine prior to you head to the podium, however that’s a different short article. Instead, here’s:

What I brought:

Clothing:

Anypoint with a pocketThis can seem a tiny left-area, however in between organization cards (more on that shortly), a clicker, a phone, a bottle of water, any kind of written notes, and also a wallet, you have a lot of bric-a-brac to store on your perkid once you’re a guest speaker. 

Electronics:

A powerbankAside from it being 2018, for this reason necessitating that we always be contactable, tbelow tends to be rather a little bit of dvery own time once you’re a speaker as hosts prepare and guests arrive, so it’s handy to have actually full battery to capture up on emails or retweet memes. LaptopAnd please, if you just carry out one point prior to you existing, make certain that you have the right to either a) usage your very own machine via the AV put up or b) inspect that your slides render and also pack appropriately on the provided machine. Doing among these saves you the headache of having actually to pause mid-talk and also resolve technological difficulties that will certainly distract both you and the audience. 

Cosmetics and also health:

EyedropsI tend to wear contacts when I current so that I can view notes on a display screen. I also find wearing them provides me feel choose I’ve put in that touch of added effort. However, I have actually dry eyes, and the hours spent ahead of a presentation analysis and also re-reading don’t assist through that. Hence, eyedrops.

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Image Source: Benedikt Luft by means of Giphy

What I wish I’d brought:

Firm cardsA dictaphoneWhile the majority of conferences and occasions will certainly have their own AV erected and also will certainly publish your talk upon obtaining permission from you, being able to repurpose your presentation in your own time, with your own file comes in extremely handy. Whether you desire to organize the presentation on your very own site, or if you wish to you it as collateral for applying to soptimal at an additional conference, it helps to have that file at hand, and also to have a quality copy of the audio. 

A condensed, downloadable version of my packing list references off the ago of this article is available here and looks prefer this:

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And, to learn more around the muzic-ivan.info event I spoke around in the first section, you deserve to click the switch below: